SASH Annual Conference Exhibitor Information – Answers at a Glance

Exhibit FAQ's

The exhibit hall hours are designed to maximize networking time with attendees. Breakfast and beverage/snack breaks take place in the exhibit hall to draw attendees into the area and allow exhibitors the opportunity to interact.
Move in/set up Wednesday, October 14 ....... 7 - 10pm
Thursday October 15…….............. 7:30am - 5pm
Friday October 16........................... 7:30 - 5pm
Saturday October 17....................... 7:30 - 1pm
Move Out Saturday Oct 17 ............. 1-3pm
Exhibitors need to be set up by 7am Wednesday, October 14, 2020 and remain set up until after lunch on Saturday, October 17, 2020. Exhibitors tearing down early risk exhibit placement for the following year.
Packages or materials may be sent to the Hotel prior to your arrival. The hotel will receive them on your behalf and have them in safekeeping until your check-in,
Please address the packages as follows:
Hyatt Regency Lake Washington
1053 Lake Washington Blvd N.
Renton, WA 98056
Deliveries will be accepted 3 business days prior to your arrival or event date.
Exhibitors can place items in the conference tote bag by purchasing a sponsorship level that includes an insert or purchase an insert option for an additional fee.
All inserts need to arrive to the conference hotel by Monday, October 12, 2020.
Address all boxes
SASH Conference
Hyatt Regency Lake Washington
1053 Lake Washington Blvd N.
Renton, WA 98056

Exhibit Area

Booth space is assigned based on the level of sponsorship. Premium members receive priority placement followed by the preceding levels.
No exhibitor shall change their booth assignment at any time. Booth assignment changes will be made by the SASH conference committee chair and Executive Director.
Adjacent booths and additional space can be purchased for an additional fee. Contact [email protected] for assistance.
All exhibit staff must be registered for the conference. Each level of sponsorship includes registrations. In the event an exhibitor needs additional registrations beyond the purchased number, those can be purchased by the day or for full conference. Booth staff are considered a conference registration.
No storage of any kind is allowed behind booths or near electrical outlets. Materials for handouts and giveaways can be stored under the draped table neatly within the booth. Exhibit cases can be stored by hotel staff in a locked room or under draped tables.
Exhibitors wishing to be assigned or to avoid assigned space adjacent to that of another exhibitor or exhibitors with business/ professional affiliations or subsidiaries of parent companies who desire assignments together in the exhibit hall should email [email protected] We will do our best to accommodate requests.
Demonstrations must be within the confines of the exhibit booth space so as not to have large groups of people crowding aisle space and blocking neighboring exhibitors’ booths. Noise levels of music and announcements associated with demonstrations may not exceed conversation level (60 decibels).
Each exhibitor is provided a 6ft draped table and 2 chairs. SASH does not employ a drayage company nor provide 10x10 booth dimensions. All exhibit booths must fit within the assigned area or on a table top and allow for visibility of neighboring booths.
Booth Height Standard in-line booth maximum height is eight feet. No signage or display features will be permitted above this height. Must maintain line of sight for neighboring exhibitors. Display materials are restricted to a maximum height of four feet in the front five feet of the booth, and eight feet in the rear of the booth.
Exhibitors can purchase electricity directly from the hotel using the provided form for purchase. SASH does not guarantee booth placement near wall outlets for vendors that choose to not purchase electricity.
Wifi is available in the meeting space complimentary at 5Mbps per user. SASH cannot guarantee quality for streaming of live video. Exhibitors wishing faster speeds may purchase wifi from the Encore Event Technologies on site.